Fire Camp

The following forms must be completed or updated for a firefighter to serve on an out-of-state assignment:

Single Resource Casual Hire Information Form
Single resource casuals will need to sign and date a separate Single Resource Casual Hire Information form for each qualification listed on their Incident Qualification Card.  The Single Resource Casual Hire Information form will need to be approved and signed by a federal Hiring Official before a casual can be hired and dispatched for an incident assignment.  Without a completed signed copy of the Single Resource Casual Hire Information form, attached to the Emergency Firefighter Time Report (OF-288), a casual may be sent home.

I-9 – Employment Eligibility Verification
Directions for Completing I-9 Form
Need to re-submit every three years.  Feel free to send an I-9 Form each year if you prefer, but it is not necessary.  The current edition of the I-9 Form, with the revision date of 03/08/13 in the lower left corner of the form will be accepted.  All other editions of the I-9 Form are invalid and will not be accepted.  A 9-digit Social Security number will need to be included in Section 1, on the I-9.

Federal Form W-4 (Employee’s Withholding Allowance Certificate)
Resubmit when employee (casual) information changes.  If the casual fails to submit a W-4, federal taxes will be withheld at the single rate with no exemptions.  A 9-digit Social Security number will need to be included in Block #2 on the Federal W-4 form.

State W-4 Form (State Tax Withholding Form)
If the Federal W-4 form is utilized by the State for withholding state taxes, write “Federal and State” in large print on the Federal W-4.  Note:  If a State W-4 is not provided, then State taxes are based on the state found in the Emergency Firefighter Time Report (OF-288), Block #6.  Under the provisions of 5 U.S.C. 8501, Federal agencies do not report wages earned to state offices for unemployment compensation purposes.  The services performed by an individual on a temporary basis in case of fire, storm, earthquake, flood, or similar emergency are not considered as performing Federal service for the purpose of reporting wages for unemployment compensation benefits.  Casuals may furnish statements of earnings to State Unemployment Offices on their own behalf.

Direct Deposit Sign-Up Form:  Resubmit if address or financial institution information changes.
Use mailing address, not street address.

Direct Deposit ETA Fillable Form

Address Change Form (Change of Address/State Taxes)
The Address Change Form should be submitted when the casual moves or changes their “mailing” address.  Keep in mind that if the new address is in a different state the casual should also fill out a Federal W-4 or a State W-4 form to update their state tax withholding.

When there is an address change and the I-9 filing is still within the three year limit and the W-4 tax information has not changed, the only form that needs to be submitted to the federal Hiring Official is the Address Change Form.

Incident Behavior Form
Have the casual print their full name below their signature.

Travel Voucher Questionnaire
Submit the Travel Voucher Questionnaire, copies of the receipts (excluding meals), OF-288 and resource order(s) for reimbursement of travel costs.  Include the last four digits of your Social Security Number, so that the employee processing your travel reimbursement can pull up the correct profile in the electronic travel vouchering system (ETS2).  The Travel Voucher Questionnaire can be filled out electronically and scanned, faxed or mailed, along with supporting documents.

Other items of information to note:

  • Incomplete forms will be returned.  Please check that all forms are legible; have correct information; are completely filled out; and have been dated and signed.
  • For any casual employee authorized to drive a Government-owned or leased motor vehicle, the requirements are:  The AD employee must be issued a letter of authorization in place of form OF-346 (U.S. Government Motor Vehicle Operator’s Identification Card).  The letter must be carried whenever driving a Government vehicle.  The letter must clearly state what type of vehicles may be driven, the requirement to have a valid State license in possession, an expiration of the authorization (such as, the duration of a fire event), and any restrictive conditions such as:  daylight only, paved roads only, automatic transmissions only, no vehicles over 8600 GVW, etc.